FACULTY: Reporting Requirements for Non-Attendance of Students
January 18, 2007 | EditorMEMO
TO: Full-Time and Part-Time Faculty at all Campuses
FROM: Maureen Menendez, Registrar
SUBJECT: Reporting Requirements for Non-Attendance of Students
DATE: January 18, 2007
The College is required by State and/or Federal mandate to report non-attendance of students receiving federal financial aid, federal veterans’ benefits and students participating in Youth Options. The College addresses these requirements through the procedure where instructors withdraw a student from class for nonattendance. Therefore, as soon as you have made a determination that the student is to be withdrawn from your course, please report this status on your class rosters and submit them to the Registrar’s office. The attached memo (pdf) includes the timeline for when you can expect to receive your class rosters from the Registrar’s office.
You have the following options to receive updated rosters:
- View/print the Student Administration class roster (PeopleSoft access required)
- Email the Enrollment Center to request a class or grade roster at records@matcmadison.edu
- Phone the Enrollment Center at 246-6210 to request a class or grade roster
- Indicate at the top of the grade roster being submitted “Replacement Roster Requested.�
Please refer any student who may be attending your course but does not appear on your roster to the Truax Enrollment Center or Downtown/Regional campus administrative offices to clarify his/her enrollment status.
Students who indicate they are dropping a class should be referred to the Truax Enrollment Center or Downtown/Regional campus administrative offices to be officially withdrawn and receive any financial credit applicable at the time the drop is reported.
Thank you for your assistance in maintaining accurate student records and ensuring compliance with the College’s reporting requirements.
Dr. Debra A. Derr
Vice President for Learner Success
