MATC Matters

IMPORTANT TIME ENTRY NOTICE – Full Time PSRP
12/05/07

The online time system will be unavailable from December 13 – 16 for a system upgrade. Please do not make online entries to ANY DATES beyond December 12.

On December 17, the system will be available.

On December 17 and/or 18, all FT PSRP must record their online time entries for December 13 through January 1.* You will be entering your anticipated work time for the full week of December 16 so that Payroll processes may begin early due to the school closing.

After December 18, no more online entries will be recognized by payroll for the month of December. If the forecasted entries you make need to be revised, a paper timesheet marked REVISED should be submitted to your supervisor at the end of the work week for signature. The supervisor will sign and forward the timesheet to the Payroll office.

Due to the upgrade, you will notice some system changes to the view and entry of time. Documentation showing the changes will be sent by email to help you with your entry.

Staff will also be available to answer questions regarding time entry in Room 220C:

December 17: 5 – 11 a.m. and noon – 7 p.m.
December 18: 5 – 11 a.m. and noon – 6 p.m.

ENTRIES DURING SCHOOL CLOSING PERIOD 12/24/07 – 01/01/08
(Do not make these entries until After December 16)

1. For FT PSRP normally working during this period:
   Enter your usual hours on each day, and select the code HOLIDAY for each day. If you enter time In-and-Out, be sure to indicate the exact hours you would regularly work, including the usual lunch period.
2. For FT PSRP not normally working during this period of time:If your schedule is such that you have leave without pay for more than two consecutive weeks before or after this period of time (12/24/07 – 01/01/08), no time should be entered (or will be paid) during this period.

   If you are normally off during this period of time but do not fall into the category stated above, you should enter your regular hours and choose the code HOLIDAY. If you enter time In-and-Out, be sure to indicate your exact regular hours including the usual lunch period.

*If you are unable to access a computer on 12/17/07 or 12/18/07 to record your time for the period of 12/13/07 – 01/01/08, please contact the Payroll Office at 258-2341 to discuss alternatives.

For other questions, please email Amy Krumenauer or stop in during the dates and times listed in this notice. Thank you.